Google Apps Marketplace
How do I Enable the BambooHR Google Apps Marketplace?
Purpose: To help you understand how to enable Google Apps Marketplace to utilize Single Sign-On and import users into BambooHR.
**Note that this configuration must be completed by a user who has Admin privileges within your Google Apps Marketplace account. Activating the Google Apps Marketplace automatically results in the enabling of the Google Single Sign-On feature within BambooHR.
Step 1: Locate the BambooHR App
From the Google Apps Marketplace, search for the BambooHR App. Once viewing the BambooHR app, click the "+" to install.
Step 2: Authorize
Click "Continue" and then you will need to enter your email address and password to proceed.
Step 3: Agree to Terms & Grant Data Access
In order to proceed, you will need to check the box and agree to the terms. Click "Accept" to proceed.
Step 4: Begin Installation
Follow the prompts as you begin installing and configuring the app.
In step 3 of 3, make sure that you click on "Complete additional setup now" to complete the installation.
Step 5: Link to a BambooHR Account
The Google Apps Marketplace can be set up two different ways:
1. Existing Account: Enter the first part of your BambooHR login URL in to this box. For example, if your login address was https://companyname.bamboohr.com, you would enter "companyname" into the Existing BambooHR Account box highlighted above. Next, click "Go."
2. Create a new BambooHR Account: If you do not already have an existing BambooHR account, you can create a brand new one at this time by clicking the "Try it Free" button and follow the steps as prompted.
Step 6: Log into BambooHR
If you are linking to an existing BambooHR account, the next screen will provide you with a login page. Please enter your email address and your BambooHR password and then click "Log In."
After you enter your login details, you will be prompted to authorize Google to access your data in accordance with their Terms of Service.
Step 7: Importing Users
If you chose to allow access to import users from Google, you will be presented with an option to import Google users into your BambooHR account. Importing users will result in the following actions:
- Create new Employee Records: If a user does not already exist in BambooHR, importing them from Google will result in the creation of a new employee record populated with the First Name, Last Name and Work Email Address. You will be able to select whether to enable the user's access to BambooHR, or, to leave their access disabled.
- Update Existing Employee Access: If a user already exists within BambooHR, but their access is currently "Disabled", they will be shown on the Import page. You can choose to assign them to a specific Access Level and enable their access from the import screen.
Step 8: BambooHR User Addition Confirmation
A new window will open with a confirmation that the app has been installed and the users from the previous screen will have been imported as employees into BambooHR and will appear in your Access Level users list.
Additional Google users can be imported in the future using the "G+" button.
Step 9: Google Apps Marketplace Access
Users can access BambooHR by clicking on the Google action menu and selecting BambooHR at the bottom. By being logged into Google, it will automatically log them into their BambooHR account.
Step 10: Managing the BambooHR App
Within your Apps Marketplace, click on "Marketplace Apps" and select the BambooHR icon and you will then have the ability to adjust the app settings.