Company Directory in the Mobile App

What Features are Available in the Company Directory in the Mobile App?

Purpose: Learn how you can quickly access contact information for your colleagues by using the Company Directory in the iPhone or Android Mobile App.

iPhone

General View

You can navigate to the directory by tapping on "Employees" at the bottom of the screen. The general view of the Directory will show the name, job title, and photo for each employee. When you select a specific employee from the screen, you will be able to see additional contact information for them. (See below)

The Company Directory will be available in the Mobile App only if the option is turned on in your BambooHR account. For more information on how to turn on and configure your Company Directory, click here.

Notice if the employee is currently out of the office, they will show grayed out in the directory and the date range will be displayed.

Filter Directory

Filter the directory by your department, division, location, or by a new filter called “My Circle.” My Circle automatically consists of your peers (people who report to the same manager you do), your manager, and your direct reports.

To filter the directory, tap the people icon in the top left corner and select the applicable filter option.

Contacting Employees

When viewing an employee in the Company Directory, the following options will be available based on access:

  1. Contact: One of the best features in our Mobile App is the ability to call, text, or email directly from the Contact Info details. To do this, simply tap on the appropriate icon next to the specific contact detail. 
  2. Personal (shown), Emergency information, and Timesheet (see below)
  3. Edit Photo: If you have access to edit an employee's photo, you will see a camera icon over the employee's photo. You will then be able to take a picture or upload a picture from your phone.
  4. Save Contact: You can even save an employee's contact information directly to your personal phone directory or share the contact by tapping the icon in the top right corner of the screen. (See details below)
  5. Edit Information: If you have access to edit information for the employee, you will be able to tap on the field and edit the information right in the mobile app. An employee can edit their own information by tapping on “My Info." The same access levels and approval workflows apply. Changes can be approved in the web app.

Emergency

Depending on your access, you can see the employee's emergency contact information and reach out directly to him or her in case of an emergency. Click here for more details on how to set up Access Levels.

Timesheet

Depending on your access, you will be able to see the employee's timesheet in the mobile app. If you have edit access, you can tap on a specific day in the pay period and update the hours worked or remove time when needed.

If you'd like to see the timesheet for a previous pay period, tap "Show: This Pay Period" and you will be able to pick a previous pay period's timesheet details.

What Information can be Edited in the Mobile App?
  • Employee #*
  • Status*
  • First Name*
  • Middle Name*
  • Last Name*
  • Preferred Name
  • Birth Date
  • Gender
  • Marital Status
  • Shirt size
  • Nationality
  • Recruiter*
  • Windows Live Messenger
  • Address Street 1
  • Address Street 2
  • City
  • State
  • ZIP code
  • Country
  • Work Phone
  • Work Extension
  • Mobile Phone
  • Home Phone
  • Work Email
  • Home Email
  • AIM
  • Skype
  • LinkedIn
  • Twitter Username
  • Facebook
  • Pinterest
  • Secondary Language
  • Custom Fields
  • Timesheets

*Can only be edited by a custom access level user or an admin user.

Add to Contacts

Simply tap "Add to contacts" in order to add the employee's contact details as a personal contact in your phone.

Android

Navigate to "Employees." The general view of the Directory will show the name, job title, and photo of your employee. When you select a specific employee from the screen, you will be able to see additional contact information for them.

The Company Directory will be available in the Mobile App only if the option is turned on in your BambooHR account. For more information on how to turn on and configure your Company Directory, click here.

Searching in the Company Directory

To quickly navigate to a specific employee, start typing part of the employee's name and the search results will change accordingly.

Contacting Employees

When viewing an employee in the Company Directory, the following options will be available based on access:

  1. Contact: One of the best features in our Mobile App is the ability to call, text, or email directly from the Contact Info details. To do this, simply tap on the appropriate icon next to the specific contact detail.
  2. Info (shown), Emergency information, and Timesheet (see below)
  3. Edit Photo: If you have access to edit an employee's photo, you will see a camera icon over the employee's photo. You will then be able to take a picture or upload a picture from your phone.
  4. Save Contact: You can even save an employee's contact information directly to your personal phone directory or share the contact by tapping the icon in the top right corner of the screen. (See details below)
  5. Edit Information: If you have access to edit information for the employee, you will be able to tap on the field and edit the information right in the mobile app. An employee can edit their own information by tapping on "My Info." The same access levels and approval workflows apply. Changes can be approved in the web app.

Emergency

Depending on your access, you can see the employee's emergency contact information and reach out directly to him or her in case of an emergency. Tap here for more details on how to set up Access Levels.

Timesheet

Depending on your access, you will be able to see the employee's timesheet in the mobile app. If you have edit access, you can tap on a specific day in the pay period and update the hours worked or remove time when needed.

If you'd like to see the timesheet for a previous pay period, tap "Show: This Pay Period" and you will be able to select a previous pay period's timesheet details. (see below)

What Information can be Edited in the Mobile App?
  • Employee #*
  • Status*
  • First Name*
  • Middle Name*
  • Last Name*
  • Preferred Name
  • Birth Date
  • Gender
  • Marital Status
  • Shirt size
  • Nationality
  • Recruiter*
  • Windows Live Messenger
  • Address Street 1
  • Address Street 2
  • City
  • State
  • ZIP code
  • Country
  • Work Phone
  • Work Extension
  • Mobile Phone
  • Home Phone
  • Work Email
  • Home Email
  • AIM
  • Skype
  • LinkedIn
  • Twitter Username
  • Facebook
  • Pinterest
  • Secondary Language
  • Custom Fields

*Can only be edited by a custom access level user or a Full Admin user.

Please note that the Android app defaults to restrict access to your phone. In order to allow access to your phone, you will need to navigate to your phone's general settings and then to BambooHR settings. From there, you will see an option to grant the BambooHR app access to your phone.

What's Next?

Do you need to learn how to download the Mobile App?

Would you like to learn how to upload your photo to appear in the Company Directory?