Create a Manual Payroll Run in TRAXPayroll

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How do I run an off-cycle payroll?

Purpose: Manual payrolls are for off-cycle or additional runs such as terminations, bonus payouts, or underpaid employees. You can run manual payrolls from the Payroll Center in TRAXPayroll. This help guide will show you how to create, process, and delete manual payroll runs. 

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Create a manual payroll run

To begin creating a manual payroll run, go to the Manual Payroll Run tab in the Payroll Center. Here, you can create an off-cycle payroll run. Fill out the following fields to begin: 

  1. Pay Group: Select the applicable pay group, referred to as pay schedule in BambooHR, that will be part of the off-cycle payroll run.
  2. Start Date: Enter the payroll period start date. Start dates default to the day the run is created, but you can edit the desired pay period start date if needed.
  3. End Date: Enter the payroll period end date. End dates also default to the day the run is created, but you can edit it to reflect the necessary pay period end date.
  4. Pay Date: Finally, enter the pay date that you would like to process your run. Keep in mind that the date must be at least two business days in the future to allow time for processing. If you are issuing paper checks that need to be processed the same day, you will still need set the pay date two days out and change the check to be cashable immediately after the payroll is approved.*
  5. Create Payroll: Click the Create Payroll button to finish creating your off-cycle payroll run. Once created, you will arrive back at the Payroll Center to process it. 

*If paper checks get issued as part of the off-cycle run, companies often use their next regular payroll start, end, and pay dates to avoid an off-cycle debit to their bank account. However, you can still issue the checks same-day if necessary.

Process a manual payroll run

After arriving at the Payroll Center, you will see the manual payroll run available along with the regular payroll run(s). You can tell which run is the manual payroll by reviewing the dates and looking for the word Manual. Select Run Payroll to start processing your off-cycle payroll.

Delete unnecessary manual payroll runs

If you do not need a manual payroll run, select Remove Manual Payroll to delete it.

Manual payroll runs vs. regular payroll runs
  1. Manual payrolls do not cost additional fees to process, though they may reflect the monthly base fee if it is your first payroll of the month.
  2. An employee's hours worked cannot be synced or imported into a manual payroll using the "Get Hours" button. Hours will need to be manually entered in Step 1.
  3. As always, you can suppress deductions to avoid over-collecting by using the Global Payroll Update button in Step 2. 
  4. Taxes for all payments will always calculate based on the employee's tax elections unless manually changed under Edit in the employee record within Step 2.