Create an iCalendar Feed

How do I Create an iCalendar Feed?

Purpose: To teach you how to create an iCalendar Feed and show you what calendar programs the feed can be added to.

iCal feeds allow you to pull the information from the Who's Out widget and the Celebrations widget into another calendar making it so that you don't have to be logged into BambooHR to know when colleagues will be out of the office or celebrating a work anniversary or birthday.

Access the iCal Feeds from the Who's Out widget

iCal Icon

Click the "Full Calendar" link in the Who's Out widget.

Once viewing the Who's Out calendar, click the action menu in the top, right corner and select "iCal Feeds..."

Access the iCal Feeds from the Celebrations widget

Click the "iCal" link in the top, right corner of the Celebrations widget.

Create the Feed

Create the Feed

Click the "Create Calendar Feed" button. Then click "Copy link" in order to add it to your outside calendar.

A feed can be reset or deleted once it has been created. If you reset or delete a feed, it will not remove any previously transferred data from your calendar program but will prevent any new information from syncing. Feeds are automatically disabled for terminated or inactive employees.

*PLEASE NOTE: We'd love to have a URL that will work for all calendar clients, but we currently aren't able to accommodate all iCal URL requirements for every calendar client. Therefore, if you are currently using Office 365, then you will need to make a minor change to your iCal URL before copying it into Office 365.

So for example, if you were using the URL in the screenshot above "https://helpcontent.bamboohr.com/feeds/feed.php?id=54....." then you will need to change it to "webcals://helpcontent.bamboohr.com/feeds/feed.php?id=54..." Therefore, you will be replacing the first part of the URL "https://" to "webcals://" in order to paste it into Office 365.

Each individual user creates his or her own iCal feeds. The information that is forwarded to the calendar is only what the individual has access to view via their Celebrations and Who's Out widgets. Please note that these feeds are NOT password protected. If needed, each user may reset or delete the URL feed at any time.

iCalendar feeds can be added to any calendar that allows for outside URL feeds. Examples of how to add an iCal feed to some of the more well-known calendar systems are listed below.

How do I Add an iCal Feed to Google Calendar?

To add a calendar feed to Google Calendar, follow these steps:

  1. Click the "Other calendars" menu.
  2. Select "Add by URL."
  3. Paste the iCal feed URL from BambooHR and click "Add Calendar."

Once the feed has been added, the corresponding information will show in the calendar.

To remove the iCal feed simply go to "Settings" in the screenshot above and unsubscribe from the calendar.

Updates to an iCal feed within Google Calendar is determined by Google. Currently, these updates occur once every few hours. The initial import will update your Google Calendar with all current data at the time the feed is entered into Google.

How do I Add an iCal Feed to Microsoft Outlook?

To add a calendar feed to Microsoft Outlook, follow these steps:

  1. Click "Open Calendar," and select "From Internet."
  2. Paste the iCal feed URL from BambooHR and click "OK."
  3. Click "Yes" to confirm.

To remove the calendar, find the calendar on the left side under "Other Calendars." Then right click on the calendar name and select "Delete Calendar."

How do I Add an iCal Feed to Mac Calendar?

To add a calendar feed to Mac Calendar, follow these steps:

  1. Under File, select "New Calendar Subscription."
  2. Paste the iCal feed URL from BambooHR and select "Subscribe."
  3. Verify the calendar settings and adjust as needed.

Once the feed has been added, the corresponding information will show in the calendar.

To remove the feed, click the "Calendars" button in the top left corner of your Mac Calendar. Right click on the feed name and select "Delete."

Notice in step 3, you have the option to select how often the calendar will "auto-refresh." This will determine how quickly new information will be added to your calendar from BambooHR.


What's Next?

Do you need any help enabling iCalendar feeds for your employees?

Have you enabled the Company Directory and Organization Chart for your employees to see?

Do you want to learn more about the quick search box?