Missed Payroll Processing Deadline
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What do I do if I missed my payroll deadline?
Purpose: The deadline for processing payroll is 12:00 PM Pacific Time two* days before your pay date. This help guide will show you how to submit payroll for processing if you miss the deadline.
Payroll deadline
Payroll must get approved by 12:00 PM Pacific Time two business days* before the pay date. In some instances, you can submit payroll for processing if you miss the deadline. Additional charges will apply to late payroll submissions.
This deadline also applies to payrolls reopened after their final approval. All reopened payrolls will need approval by the deadline to avoid late fees or missing payroll.
*You may be required to approve your payroll four business days before the pay date. Please contact our Payroll Support team if you are unaware of your funding schedule.
Late payroll deadlines
If you are running payroll in BambooHR and your pay cycle has not gotten approved by 12:00 PM PT, a banner indicating the payroll is late will appear on the Payroll tab. Click See My Options in the banner to continue.
A modal will appear with the following options:
- Move the pay date out at least 1 business day.
- Rush processing and keep my pay date ($25 fee).
Selecting the option to move the pay date will prompt you with the next available pay date. You can move your pay date at no charge.
If you choose to rush your payroll and accept the $25 late fee, you will have until 2:00 PM PT to process your payroll. After accepting the late fee, you will get to Step 1 of running payroll.
Missed the 2:00 PM PT deadline? No fret! You can still process your payroll and pay your employees on time until 3:30 PM PT. Please note that after 2:00 PM PT, the late fee will increase to $100.
Missed payroll in BambooHR
If you have not approved your payroll or pushed back the pay date by 3:30 PM PT, a banner indicating the missed payroll deadline will appear on the Payroll tab.
Click Move Pay Date in the payroll information box to select a new pay date for your payroll. If you wish to skip a payroll that is past due, the Skip This Payroll button will appear on the payroll information card. If you have multiple overdue pay cycles, you will need to skip each one to arrive at the current pay cycle.
You will need to contact Support if you wish to reactivate a skipped payroll.
Go to Payroll Center from the top toolbar and click Run Payroll to open your current payroll. If you are late in approving or reopening a payroll (meaning you selected the payroll after 12:00 PM (PT) on the day of the processing deadline), a box will appear with three options from which you can choose.
- Push Pay Date out 2 business days: You have the option to push your pay date out two business days. The new pay date will appear as part of this option.
- Push Pay Date out more than 2 business days: You have the option to enter another date as the pay date. It must be more than two business days away.
- Pay $25 fee for special processing to retain Pay Date: You can choose to pay a $25 processing fee to keep your original pay date.
After making your selection, click Submit to begin processing your payroll.
Missed payroll deadline
Go to Payroll Center from the top toolbar and click Run Payroll to open your current payroll. If you have missed your payroll deadline (meaning you selected the payroll after 2:00 PM (PT) on the day of the processing deadline), a box will appear with three options.
- Push Pay Date out 2 business days: You have the option to push your pay date out two business days. The new pay date will appear as part of this option.
- Push Pay Date out more than 2 business days: You have the option to enter another date as the pay date. It must be more than two business days away.
- Pay $100 fee for special processing to retain Pay Date: You can keep the pay date, but there is an additional fee. Payroll must get approved by 3:30 PM (PT).
If you have missed your payroll run, company admins (who have the Payroll Reminders box checked to get notifications) will receive an email notification reminding them that they have missed the deadline. It will also include a Submit Payroll button, enabling you to log in and complete your missed payroll run. We send this email notification every processing day at 12:15 PM (PT) to anyone who has missed payroll that day.
Overdue payroll run
If you have not submitted your payroll run on time, there will be an Overdue Payroll Run section in the Payroll Center. You will have the opportunity to push your payroll date ahead two days in the future. Click on the Pay Date box, select the new payroll date, and click Save Changes. As long as the pay date is within an appropriate range, you can proceed as normal with running your payroll.